You know how it goes. Someone drops "we should do a weekend away" in the group chat. Then come the replies:
"I can do any weekend in June except the second one"
"July works better for me"
"What about that bank holiday?"
"Wait which weekend in June?"
"I said except the second one"
"Oh I missed that"
Forty-seven messages later, nobody has agreed on anything and the chat has moved on to ranking crisps.
There's a better way. Here's what I do now.
Step 1: Create the event
Go to estofit.com/create. Give it a name ("Summer weekend away"), pick the date range you're considering (say, June to August), and set how many days the event spans (2 for a weekend).
If you've got distinct groups - like a "definitely coming" crew and a "maybe" crew - you can set up teams here. More on that in a sec.
Step 2: Share the link
You'll get a link. Drop it in the group chat, email it, text it - whatever channel your group actually checks.
People tap the link, type their name, and tap the dates they can make. They can mark dates as "yes" (definitely free) or "maybe" (could probably make it work). Takes about 30 seconds. No sign-up, no app to install.
Step 3: Check the heatmap
Once people have responded, open your admin link (you get this when you create the event - bookmark it). You'll see a heatmap: the greener the date, the more people are free.
Pick the greenest date. Done. Announce it in the group chat and watch zero people argue because they literally told you they were free.
Pro tip: use teams
If some people must be there and others are optional, set up teams when creating the event. Call them whatever you want - "Core crew" and "Extended", or "Speakers" and "Audience", or "Family" and "Friends".
The heatmap shows availability per team, so you can prioritise the dates where all the must-haves align, even if a few of the nice-to-haves can't make it.
That's it
Total effort: about a minute to create the event, 30 seconds per person to fill in availability, and one look at the heatmap to decide. Beats 47 messages in the group chat.
Create your first event here - it's free and takes no sign-up.